Information on the data processing in accordance with Art. 13 of the European Regulation 2016/679 in relation to the containment measures of Covid-19
The company Ratti Luino Srl (hence Ratti) gives this information to his personnel in relation to return to the offices as well as to third parties who wish to have access to them in implementation of the provisions of the regulations in force for the management of the epidemiological emergency Covid-19 and the Shared Protocol for the regulation of measures to contain the spread of the Covid-19 virus in the workplace (hence Protocol). This document is made available to interested parties in connection with the processing of data necessary to implement the measures laid down in the above provisions to protect the health and safety of workers.
It should be noted that this information integrates the information that Ratti has previously provided in relation to treatments related to the establishment and management of employment relationships between Ratti itself and workers.
1. Data controller
The data controller is Ratti Luino Srl with head office in Via Provinciale 309 – 21030 Cassano Valcuvia (VA) (hence the Controller or Company). Eventual further information and/or clarifications about the data processing can be request by sending an email to: email@example.com
2. Treatements done and finality:
The Controller would inform You that, in compliance with the Protocol:
the personnel which is back to the Company offices will be subject to the following measures:
– Temperature check to be done before to enter into the Company offices and to be repeated if during the activity the worker shows symptoms of respiratory infection by COVID – 19 (e.g. cough, cold, conjunctivitis). The visitors which enter into the Company offices will be subject to the following measures:
– Temparature check to be done before to enter into the Company offices and to be repeated if during the activity the worker shows symptoms of respiratory infection by COVID – 19 (e.g. cough, cold, conjunctivitis).
– Filling of the related Register.
The check will be in real time and the temperature will be not registered.
The Company will only identify the person concerned, and record the fact that the temperature threshold (set at 37.5 °C) has been exceeded if this is necessary to document the reasons why access to company premises is forbidden.
The Company will provide to the predisposition of an attendance list indicating the personal data of the person concerned (name, surname, address, telephone, e-mail).
In accordance with the Protocol the finality of the Point 2 treatments is the prevenction from COVID-19 infection.
3. Treatments modality:
The above treatments will be done by appropriately designated staff of the Controller who have received specific operating instructions.
As mentioned before the temperature check will be in real time and it will be not registered systematically. Only and exclusively if the treshold of 37,5°C is exceeded the person will be identified and his datas registered on papers.
The registration of the datas of the concerned person (name, surname, address, telephone, e-mail) will be through papers and the registration will last 14 days.
4. Legal basis of the treatment:
The treatment is done in implementation of the provisions of the regulations in force for the management of the epidemiological emergency Covid-19 and from the shared protocol for the regulation of measures to contain the spread of Covid-19 virsu in the workplace.
5. Datas conferral
The activities described in this information are necessary to grant the access to the Company offices in respect to the point 2 finalities. In the event that a person refuses to undergo such a survey, they will not allow to enter in the Company.
6. Datas communication and scope of diffusion:
Your datas will be not object of communication to third parties outside the specific regulatory provisions (e.g. in the event of a request by the Health Authority for the reconstruction of the chain of any „close contacts“ of a worker who tested positive for COVID-19). It should also be noted that in the event a worker has a temperature higher than 37,5°C, the employer will communicate this circumstance, through the competent doctor this referred to D.L. n.81/2008 and/or through the HR department to the territorially competent ATS. The datas will be not object of diffusion.
7. Abroad datas transferral:
The treatments described in this information do not provide for any kind of transfer abroad.
8. Storage time:
The temperature check will be in real time and is not provide the storage. The datas collected if the temperature threshold is exceeded and those contained in the self-certification/registration forms will be kept until the end of the state of emergency. The datas related to the presences will be kept for 14 days. Successively to the decision of the Competent Authority to consider closed the COVID-19 emergency, the Controller will provide to the cancellation of the eventual registered information.
9. Rights of the Interested party:
You are recognised and guaranteed the full right to: ask to the Controller the access to rectification, erasure or restriction of the processing of personal data concerning him or her, or to object to the processing of such data, in addition to the right of data portability. Such right can be practised by sending an email to: firstname.lastname@example.org
More the Controller will stop the treatment in the moment in which we receive from you notice of revocation of your consent, if your consent is the legal basis for the treatment.
10. Complaint to the supervisory Authority
The interested party has the right to make a complain to the Supervisory Authority in the event in which their requests for information, addressed to the Controller, have not led to satisfying answers.
The referring Authority is the Guarantor for the Protection of personal datas.
11. Validity of this information:
The Controller reserves to modify and/or improve this information compared to further regulatory updates.